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Vendor Registry, Bids and Contracting

Vendor Registry

The Clayton County Water Authority is maintaining a registry for vendors who have expressed interest in doing business with our entity. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, Clayton County Water Authority will use this registry as one source of potential vendors. Please note that Clayton County Water Authority cannot guarantee that a vendor will be notified of every solicitation for quotes, bids or proposals.

Click here to register

If you are already registered, please click here to log on.

If you are interested in learning about current or future business opportunities with the Clayton County Water Authority, please call CCWA’s Procurement Department at 770-960-5223.

To view all current solicitation opportunities with CCWA click on the link below.

View Current Solicitation Opportunities

Bids and Contracting

Effective December 31, 2014, bids are advertised in the “LEGAL ADS” of the Clayton News Daily on Wednesdays.

Bid information posted on our website is provided as a public service and is not intended to be a formal advertisement for quotes, bids or proposals. Every attempt is made to ensure the accuracy of the information posted within this website. Questions concerning quotes, bids, and/or proposals should be directed to the Procurement Department via email to CCWA_Procurement@ccwa.us or by calling 770-960-5223.

Bid and proposal submissions must be delivered as requested in the respective procurement documents. Clayton County Water Authority reserves the right to reject any and/or all quotes/bids/proposals, or any part thereof, to re-advertise and to waive technicalities. Bids and/or proposals submitted via email or fax will not be accepted or considered for evaluation.

Annual Contract List

To access the CCWA’s Annual Contract List of $50,000 and over, please click here.

The Clayton County Water Authority will open sealed bids from experienced licensed contractors via a virtual Teams meeting on Thursday, December 2, 2021, at 2:00 p.m. local time, for CCWA HQ Campus Buildings A and B Pressure Washing and Waterproofing. Any bids received after the specified time will not be considered.

A Non-Mandatory pre-bid virtual Teams meeting will be held on Thursday, November 11, 2021 at 2:00 p.m. local time.

Please use the following call-in instructions to attend the Pre-Bid and the Bid Opening meetings:

Join Microsoft Teams Meeting

Toll number: +1 912-483-5368

Conference ID: 770 400 020 #

A Non-Mandatory pre-bid Site Visit will take place on Friday November 12, 2021, at 2:00 p.m. local time at 7640 Southlake Pkwy, Morrow, GA 30260.

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm or by e-mail to CCWA_Procurement@ccwa.us. Bidders will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

RFB

This is an invitation to your firm to participate in Polymer Performance Evaluation at our three Water Reclamation Facilities, and one Water Production Facility.  Vendors are encouraged to bring their products to our facilities and run a series of tests to determine which product(s) they would like to run through our performance evaluation process. As always, the polymer product(s) the Clayton County Water Authority (CCWA) is currently running will be the competition.  The test will have two phases and both phases must be completed successfully at the sole discretion of CCWA for approval as a polymer to be used in our system. Testing will run from March 1, 2021 through October 29, 2021. Any and all polymer(s) deemed “successful” will be included in our 2022 annual bid request for Water and Wastewater Treatment Chemicals. Each vendor wanting to participate in the polymer performance evaluation must first submit the request to each facility per the form provided in the attached RFI documents.

In an effort to promote responsible environmental practices, the package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mail to CCWA_Procurement@ccwa.us.  Vendors will need to provide contact information including email address, and any file size transfer limits to ensure email transmittals can be made.

A hardcopy bid package can also be requested at a cost of $25.

Polymer Performance Evaluation RFI (pdf)

Addendum 1 (pdf)

ANNUAL CONTRACT FOR JANITORIAL SERVICES

Proposal ID: 2021-GS-18

The Clayton County Water Authority will open sealed proposals from qualified vendors via Virtual Teams Meeting, on Tuesday, November 2, 2021 at 3:00 p.m. (local time) for Janitorial Services. Any proposals received after the specified time will not be considered.

A Non-Mandatory Pre-Proposal Virtual Teams Meeting will be held on Thursday, October 21, 2021 at 3:00 p.m. (local time).

Please use the following call-in instructions to attend the Pre-Proposal and Proposal Opening meetings:

Join Microsoft Teams Meeting

Dial Phone Number: 912-483-5368

Phone Conference ID: 213 685 16 #

Due to COVID-19, site visits will not be allowed; however, Proposers can do a Virtual Walk Through by clicking here.

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this proposal request.

In an effort to promote responsible environmental practices the proposal package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm or by e-mail to CCWA_Procurement@ccwa.us. Proposers will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy proposal package can also be requested at a cost of $25.

Annual Contract for Janitorial Services – RFP (pdf)

Notice is hereby given to prospective proposers that sealed Proposals for the complete design and construction of the W. B. Casey WRRF Biosolids Facilities Upgrade (the “Project”) will be received by the Clayton County Water Authority (the “Owner”) at 1600 Battle Creek Road, Morrow, Georgia 30260 until 3:00 p.m. local time, the 13th day of December 2021, and then at said office the Proposals will be opened, and the names of the proposers will be read aloud. Any Proposals received after the specified time will not be considered.

The Owner has adopted a competitive award process for evaluation of Proposals for design and construction of the Project, which is to be performed pursuant to a progressive design-build guaranteed maximum price or fixed price delivery method.

A mandatory Pre-Proposal Meeting for the Project will be held on Thursday, November 4, 2021 at 10:00 a.m. local time to discuss the Project. Failure to attend the mandatory Pre-Proposal Meeting shall result in the prospective proposer being disqualified from submitting a Proposal.

Due to the ongoing concerns with the COVID-19 pandemic, the Owner has decided to host the Pre-Proposal Meeting and the Proposal opening as virtual meetings via Microsoft Teams.

To join the virtual Pre-Proposal Meeting, use the below Microsoft Teams link or call-in number:

Click here to join the meeting

or

Phone number: +1 912-483-5368

Conference ID: 560011371#

To join the Proposal opening conference call, use the below Microsoft Teams link or call-in number:

Click here to join the meeting

or

Phone number: +1 912-483-5368

Conference ID: 560011371#

Project site visits will be offered on Friday, November 5 and Monday, November 8 through Tuesday, November 9, 2021. Owner may add additional dates for site visits if necessary.  Prospective proposers who wish to visit the Project site shall register their proposer team with the Owner via e-mail at CCWA_Procurement@ccwa.us no later than 12:00 p.m., local time, on Friday, October 29, 2021. Each proposer team may register for only one site visit and must provide an e-mail contact for receipt of site visit information. Immediately following the registration deadline on Friday, October 29, 2021, the Owner will use a random process to assign registered proposer teams to available time slots. The proposer teams will be advised via their e-mail contact immediately thereafter of their assigned time slot and will receive further instructions. Site visits will last 2½ hours. Proposer teams may use this time to meet with the Owner to discuss the project and visit the site.  The address of the Project site visit is 688 Flint River Road, Jonesboro, Georgia 30238.

As part of the effort to maintain the health and safety of Owner’s personnel – as well as visitors – the Owner has put in place the following procedures, practices, and protocols:

  • Each visitor shall complete the COVID-19 Health Assessment via DOCS Health Works. Download the DOCS Health Works app based on your device by going to the Apple Store or Google Play and download DOCS HealthWorks app. DOCS Health Works is also available by internet at https://secure.dentrustocs.com/docs/covidscreening/weblogin.
  • Once the DOCS Health Works app is installed, click the icon to open the program. Complete the fields as follows:
    1. ID is VISITOR
    2. Location Code is GTW3
    3. Click Next. Enter your personal email and telephone number
    4. Create a 4-digit pin. Click Submit
    5. You are now registered in the system
  • Complete the COVID-19 health assessment on the app or website. If everything is within normal parameters, you will receive a QR code for identification (this QR code is good for 24 hours).
  • When you arrive to the facility, present the QR code to the CCWA staff.
  • Visitor(s) shall provide, wear, and use their own Personal Protective Equipment (PPE – face mask/covering, gloves, disinfectant) while in public areas for the duration of the Project site visit. The entire property of the Project site is considered a “public area”.
  • Visitor(s) shall practice physical (social) distancing while at the Project site by providing others a personal space of at least six (6) feet during the visit.

The Owner is planning improvements to the Biosolids Management Facilities at the W. B. Casey Water Resource Recovery Facility (WRRF). The WRRF is an activated sludge wastewater treatment plant with a maximum monthly average daily flow capacity of 24 mgd. The WRRF was originally built in 1958 and the current WRRF is a complete replacement of the original plant which was completed in 2004. The biosolids pelletizing facility was built in 1979. The biosolids handling facilities, including the pelletizing facility, process residual biosolids from the wastewater treatment process and produce a saleable, stable pellet. The planned improvements include primary sludge thickening, anaerobic digestion, dewatering, cake receiving, thermal drying, and incorporating certain existing units  into the biosolids handling system. The project upgrades are documented in the Preliminary Engineering Report which can be found at: https://www.ccwa.us/procurement/#CaseyBiosolids.

The Project will be funded by Georgia’s Clean Water State Revolving Loan Fund through the Georgia Environmental Finance Authority and will be subject to regulations and requirements of the Georgia Environmental Protection Division and the U.S. Environmental Protection Agency.

All prospective proposers who wish to participate in the competitive award process for the Project shall submit their Proposals pursuant to the Owner’s Request for Proposals (RFP). RFP documents will be available to interested parties beginning on Wednesday, October 13, 2021. Copies of the RFP may be obtained at https://www.ccwa.us/procurement/ for download. Hard copies of RFP documents are the responsibility of prospective proposers.

The Owner will keep a list of entities that have been sent a copy of this Advertisement. This list may be obtained by contacting the Owner at CCWA_Procurement@ccwa.us.

Proposals must include all of the information requested in the RFP and must be accompanied by a Bid Bond as prescribed in the RFP. Failure to supply the bond or to sign the Proposal will be grounds for rejection.

In order to perform public work, the proposer and its subconsultants and subcontractors, prior to award of a design-build agreement, shall hold or obtain such licenses as required by state statutes, and federal and local laws and regulations. All firms must be licensed in Georgia and have a registered agent in Georgia.

All communications, questions, and comments shall be submitted to the Owner by email no later than 10:00 a.m., local time, on Tuesday, November 16, 2021. All communication should be directed to the Owner at the following e-mail address:  CCWA_Procurement@ccwa.us

Questions, if answered, will be addressed by Addenda to the RFP, which will be posted at https://www.ccwa.us/procurement/. Addenda will also be provided via e-mail to prospective proposers who have registered with the Owner as instructed in the RFP. Receipt of any Addenda or amendment to the RFP shall be acknowledged by the proposer using the form provided with the RFP.

Except as expressly provided in, or permitted by, the RFP, from the date of issuance of the RFP until final action of the Owner’s Board of Directors (Board) of approval of contract award, any party, including its employees and agents, submitting a Proposal shall not initiate any communication or discussion concerning the Project, the RFP or the party’s Proposal or any part thereof with any Owner’s employee, agent, or representative of the Owner’s Board. Any violation of this restriction may result in the rejection of that party’s Proposal.

Owner’s right is reserved to reject all Proposals or any Proposals not conforming to the intent and purpose of the RFP.

W. B. Casey WRRF Biosolids Facilities Upgrade RFP  (pdf)

Separate sealed Bids for the construction of Terry R. Hicks Water Production Plant Liquid Lime System will be received by the Clayton County Water Authority (CCWA) at 1600 Battle Creek Road, Morrow, Georgia 30260 until 2:00 p.m. local time, the 2nd day of November 2021, and then at said office opened and read aloud. Any bids received after the specified time will not be considered.

A non-mandatory pre-bid conference for the Project will be held on Tuesday, October 19, 2021, at 2:00 p.m. local time to discuss the Project. Attendance at the pre-bid conference is encouraged but not required.

Due to the ongoing concerns with the COVID-19 pandemic, the CCWA has decided to host the bid opening and the pre-bid conference as conference call meetings.

To join the pre-bid conference call, use the Microsoft Teams link or below call-in number:

Join Pre-Bid Microsoft Teams Meeting

or

Phone number: +1 470-443-0872

Conference ID: 569 464 728#

To join the bid opening conference call, use the Microsoft Teams link or below call-in number:

Join Bid Opening Microsoft Teams Meeting

or

Phone number: +1 470-443-0872

Conference ID: 241 153 31#

Bidders are required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. Each Bidder shall schedule a Site visit on either Wednesday, October 20 or Thursday, October 21, 2021, from 9:00 a.m. to 12:00 p.m. local time each day at Terry R. Hicks Water Production Plant at 1693 Freeman Rd, Jonesboro, GA 30236. Bidders shall schedule the Site visit at least 24 hours in advance by contacting Ben Teal at 706-601-3349. Bids will not be accepted from Bidders who do not attend the Site Visit.

The Bidding Documents, consisting of Advertisement for Competitive Sealed Bid, Instructions to Bidders, Bid Form, Bid Bond, Construction Contract, Performance Bond, Payment Bond, General and Supplementary Conditions, Specifications, Drawings, and Addenda may be examined at the main offices of the Owner at 1600 Battle Creek Road, Morrow, Georgia.

Copies of Bidding Documents are available at https://www.civcastusa.com upon for download and printing access. All Bidders are required to download a set of the Bidding Documents from the CIVCAST website. Bidders will be required to set up a CIVCAST account to access Bidding Documents including Addenda. Hard copies of Bidding Documents are the responsibility of the Bidders.

All questions related to the Project shall be submitted by email no later than 2:00 p.m., local time, on Thursday, October 21, 2021, to James McCullough at james.mccullough@r2tinc.com.

Terry R. Hicks Water Production Plant Liquid Lime System – RFB (pdf)

It is the policy of the Clayton County Water Authority (CCWA) to promote award of agreements and subagreements for goods and/or services to certified minority and women-owned businesses.
General Contractors are encouraged to solicit minority and women-owned businesses whenever there are potential sources. General Contractors are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA) and the Office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of certified minority and women-owned businesses.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available on their website under the tab for “Directories”, then select the link for “UCP Directory-Excel”, or click the link below:

Georgia Department of Transportation Directory Disadvantaged Business Enterprises

Any vendor wanting to do business with the Clayton County Water Authority must first meet the respective risk management requirements as outlined on the documents below.

CCWA Risk Management Requirements Under $50,000 (PDF)
CCWA Risk Management Requirements Over $50,000 (PDF)

Disclaimer: Complying with these risk management requirements by a vendor does not guarantee a purchase for any goods or services.

Purchase Orders are governed by the standard Clayton County Water Authority (CCWA) Terms and Conditions. By receiving and fulfilling the requests and obligations of a Purchase Order, a vendor is agreeing to the CCWA Terms and Conditions and agreeing for the Purchase Order to be governed by said Terms and Conditions. Should the vendor have any questions regarding the standard CCWA Terms and Conditions, please contact CCWA Contracts, Compliance and Risk Management via email at CCWA_Procurement@ccwa.us.

Clayton County Water Authority Purchase Order Terms & Conditions