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Vendor Registry, Bids and Contracting

Vendor Registry

The Clayton County Water Authority is maintaining a registry for vendors who have expressed interest in doing business with our entity. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, Clayton County Water Authority will use this registry as one source of potential vendors. Please note that Clayton County Water Authority cannot guarantee that a vendor will be notified of every solicitation for quotes, bids or proposals.

Click here to register

If you are already registered, please click here to log on.

If you are interested in learning about current or future business opportunities with the Clayton County Water Authority, please call CCWA’s Procurement Department at 770-960-5223.

To view all current solicitation opportunities with CCWA click on the link below.

View Current Solicitation Opportunities

Bids and Contracting

Effective December 31, 2014, bids are advertised in the “LEGAL ADS” of the Clayton News Daily on Wednesdays.

Bid information posted on our website is provided as a public service and is not intended to be a formal advertisement for quotes, bids or proposals. Every attempt is made to ensure the accuracy of the information posted within this website. Questions concerning quotes, bids, and/or proposals should be directed to the Procurement Department via email to CCWA_Procurement@ccwa.us or by calling 770-960-5223.

Bid and proposal submissions must be delivered as requested in the respective procurement documents. Clayton County Water Authority reserves the right to reject any and/or all quotes/bids/proposals, or any part thereof, to re-advertise and to waive technicalities. Bids and/or proposals submitted via email or fax will not be accepted or considered for evaluation.

Annual Contract List

To access the CCWA’s Annual Contract List of $50,000 and over, please click here.

BID NUMBER:  2022-DC-22

The Clayton County Water Authority will open sealed bids on Thursday, December 1, 2022 at 2:00 p.m. (local time) for Quarry Products – Delivered.

Any bids received after the specified time will not be considered.

A Non-Mandatory Pre-Bid Virtual Teams Meeting will be held on Tuesday, November 8, 2022 at 2:00 p.m. (local time).

Please use the following call-in instructions to attend both Pre-Bid and Bid Opening meetings:

Microsoft Teams Meeting

Dial: +1 912-483-5368

Phone Conference ID: 147 303 290 #

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested via e-mail at CCWA_Procurement@ccwa.us, or by calling 770-960-5223, M-F, 8:00 am – 5:00 pm. Bidders will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

RFB Documents

Addendum 1

Bid Number:  2022-WP-23

The Clayton County Water Authority will open sealed bids from experienced licensed contractors via a virtual Teams meeting on Tuesday, December 6, 2022, at 10:00 a.m. local time, for the Terry R. Hicks WTP Ceiling Tile Replacement project. Any bids received after the specified time will not be considered.

A Non-Mandatory pre-bid virtual Teams meeting will be held on Thursday, November 10, 2022, at 10:00 a.m. local time.

Please use the following call-in instructions to attend the Pre-Bid and the Bid Opening meetings:

Join Microsoft Teams Meeting

Toll number: +1 912-483-5368

Conference ID: 957 648 155 #

A MANDATORY Site Visit will take place on Thursday, November 10, 2022, at 3:00 p.m. local time at the Terry R. Hicks Water Production Plant, located at 1693 Freeman Rd, Jonesboro, GA 30236. No late entries will be allowed; contractors must sign in no later than 3:00 p.m. local time for the Site Visit. Bids will not be accepted from Bidders who do not attend the Site Visit.

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm or by e-mail to CCWA_Procurement@ccwa.us. Bidders will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

RFB Documents

Mandatory Site Visit Reminder

BID NUMBER: 2023-WP-01

Separate sealed Bids for the construction of W.J. Hooper Water Production Plant Chemical Storage Systems will be received by the Clayton County Water Authority (CCWA) at 1600 Battle Creek Road, Morrow, Georgia 30260 until 10:00 a.m. local time, the 10th day of January 2023, and then at said office opened and read aloud. Any bids received after the specified time will not be considered. The bid opening conference will be hosted virtually as a conference call meeting.

A non-mandatory pre-bid conference for the Project will be held on Thursday, December 8, 2022, at 10:00 a.m. local time to discuss the Project. The pre-bid conference will be held at the W.J. Hooper Water Production Plant conference room with a simultaneous virtual conference call to accommodate bidders who are unable to attend in-person. Attendance at the pre-bid conference is encouraged.

To join the pre-bid conference call, use the Microsoft Teams link or below call-in number:

Click here to join the meeting or

Phone number: +1 912-483-5368

Conference ID: 142 001 630#

To join the bid opening conference call, use the Microsoft Teams link or below call-in number:

Click here to join the meeting or

Phone number: +1 912-483-5368

Conference ID: 142 001 630#

Bidders are required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. Each Bidder shall attend a mandatory Site visit on Thursday, December 8, 2022. Bidders may schedule their visit for any time on this date between 11:00 a.m. and 2:00 p.m. local time at the W.J. Hooper Water Production Plant at 70 Oakdale Drive, Stockbridge, GA 30281. Bidder shall schedule the Site visit at least 24 hours in advance by contacting James McCullough via email at James.McCullough@r2tinc.com or by phone at (678) 982-0789. Bids will not be accepted from Bidders who do not attend the Site visit. It is each Bidder’s responsibility to sign in at the Site visit to verify their participation. Bidders must sign in using the name of the organization that will be submitting a Bid. A list of qualified Bidders that attended the Site visit and are eligible to submit a Bid for this Project will be issued after the Site visit. During the visit, the Bidder must not disturb any ongoing operations at the Site.

As part of the effort to maintain the health and safety of CCWA personnel and its visitors, all participants will be required to conform to any COVID-19 protocols that may be in place at the time of the site visits and/or in person meetings.  For security reasons, CCWA is also requiring the following procedures, practices, and protocols to be followed during the site visit:

  • Visitor(s) are required to sign the plant visitor’s log upon arrival to and departure from the plant.
  • Visitor(s) shall provide, wear, and use their own Personal Protective Equipment (PPE – hard hat, closed toe footwear – ideally steel-toed boots, safety glasses, and high-visibility vest or equivalent) while in public areas for the duration of the site visit. The entire property of the CCWA is considered a “public area”.
  • Visitor(s) shall always be accompanied by a plant staff or Engineer while on-site.

The Project includes, but is not limited to, the following:

  • Supply and installation of two Sodium Hypochlorite storage tanks.
  • Supply and installation of Sulfuric Acid, Purate and Phosphoric Acid tanks.
  • Supply and installation of transfer pumping systems and appurtenances.
  • New chemical feed piping and tubing.
  • Tepid water supply and eyewash system.
  • Site modifications required to accommodate system and access thereof.
  • Demolition of existing storage tanks.
  • Demolition and replacement of storage area canopies
  • New instrumentation and control equipment as required.

The Bidding Documents, consisting of Advertisement for Competitive Sealed Bid, Instructions to Bidders, Bid Form, Bid Bond, Construction Contract, Performance Bond, Payment Bond, General and Supplementary Conditions, Specifications, Drawings, and Addenda may be examined at the main offices of the Owner at 1600 Battle Creek Road, Morrow, Georgia.

Copies of Bidding Documents are available at https://www.civcastusa.com for download and printing access. All Bidders are required to download a set of the Bidding Documents from the CIVCAST website. Bidders will be required to set up a CIVCAST account to access Bidding Documents including Addenda. Hard copies of Bidding Documents are the responsibility of the Bidders.

By downloading the Bidding Documents, prospective bidder agrees to allow company information (company name, address, phone and email) to be published as a “planholder”. The Owner is not obligated to consider a Bidder’s proposal if Bidder is not on record with CIVCAST as having received a complete set of Bidding Documents from CIVCAST.

A list of planholders may be obtained by contacting James McCullough at James.McCullough@r2tinc.com.

Each Bid must be submitted on the prescribed Bid Form and accompanied by Bid Security as prescribed in the Instructions to Bidders, payable to the Owner in an amount not less than 5 percent of the Bid Amount, and a letter from a surety company stating they are licensed to conduct business in the State of Georgia. Failure to supply the bond or to sign the proposal will be grounds for rejection.

In order to perform public work, the Bidder and its subcontractors, prior to award of Contract, shall hold or obtain such licenses as required by state statutes, and federal and local laws and regulations, including, but not limited to, a Utility Contractors License. All firms must be licensed in Georgia and have a registered agent in Georgia.

CCWA encourages Small Local, Minority, and Women-Owned businesses to participate and respond to this bid request.

All questions related to the Project shall be submitted by email no later than 10:00 a.m., local time, on Monday, December 12, 2022 to James McCullough at James.McCullough@r2tinc.com. Questions, if answered, will be addressed by Addenda to the Contract Documents via the Q&A tab on the CIVCAST website for the project. Receipt of any Addenda or amendment to this Advertisement for Bids shall be acknowledged, in writing, and shall be submitted with the Bid.

Owner shall make an award, if an award is made, to the lowest responsible responsive Bidder.

The successful Bidder will be required to furnish the additional Bonds prescribed in the Contract Documents.

Owner’s right is reserved to reject all Bids or any Bid not conforming to the intent and purpose of the Bidding Documents.

It is the policy of the Clayton County Water Authority (CCWA) to promote award of agreements and subagreements for goods and/or services to certified minority and women-owned businesses.
General Contractors are encouraged to solicit minority and women-owned businesses whenever there are potential sources. General Contractors are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA) and the Office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of certified minority and women-owned businesses.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available on their website under the tab for “Directories”, then select the link for “UCP Directory-Excel”, or click the link below:

Georgia Department of Transportation Directory Disadvantaged Business Enterprises

Any vendor wanting to do business with the Clayton County Water Authority must first meet the respective risk management requirements as outlined on the documents below.

CCWA Risk Management Requirements Under $50,000 (PDF)
CCWA Risk Management Requirements Over $50,000 (PDF)

Disclaimer: Complying with these risk management requirements by a vendor does not guarantee a purchase for any goods or services.

Purchase Orders are governed by the standard Clayton County Water Authority (CCWA) Terms and Conditions. By receiving and fulfilling the requests and obligations of a Purchase Order, a vendor is agreeing to the CCWA Terms and Conditions and agreeing for the Purchase Order to be governed by said Terms and Conditions. Should the vendor have any questions regarding the standard CCWA Terms and Conditions, please contact CCWA Contracts, Compliance and Risk Management via email at CCWA_Procurement@ccwa.us.

Clayton County Water Authority Purchase Order Terms & Conditions