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Vendor Registry, Bids and Contracting

Vendor Registry

The Clayton County Water Authority is maintaining a registry for vendors who have expressed interest in doing business with our entity. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, Clayton County Water Authority will use this registry as one source of potential vendors. Please note that Clayton County Water Authority cannot guarantee that a vendor will be notified of every solicitation for quotes, bids or proposals.

Click here to register

If you are already registered, please click here to log on.

If you are interested in learning about current or future business opportunities with the Clayton County Water Authority, please call CCWA’s Procurement Department at 770-960-5223.

To view all current solicitation opportunities with CCWA click on the link below.

View Current Solicitation Opportunities

Bids and Contracting

Effective December 31, 2014, bids are advertised in the “LEGAL ADS” of the Clayton News Daily on Wednesdays.

Bid information posted on our website is provided as a public service and is not intended to be a formal advertisement for quotes, bids or proposals. Every attempt is made to ensure the accuracy of the information posted within this website. Questions concerning quotes, bids, and/or proposals should be directed to the Procurement Department via email to CCWA_Procurement@ccwa.us or by calling 770-960-5223.

Bid and proposal submissions must be delivered as requested in the respective procurement documents. Clayton County Water Authority reserves the right to reject any and/or all quotes/bids/proposals, or any part thereof, to re-advertise and to waive technicalities. Bids and/or proposals submitted via email or fax will not be accepted or considered for evaluation.

Annual Contract List

To access the CCWA’s Annual Contract List of $50,000 and over, please click here.

This is an invitation to your firm to participate in Polymer Performance Evaluation at our three Water Reclamation Facilities, and one Water Production Facility.  Vendors are encouraged to bring their products to our facilities and run a series of tests to determine which product(s) they would like to run through our performance evaluation process. As always, the polymer product(s) the Clayton County Water Authority (CCWA) is currently running will be the competition.  The test will have two phases and both phases must be completed successfully at the sole discretion of CCWA for approval as a polymer to be used in our system. Testing will run from March 1, 2021 through September 30, 2021. Any and all polymer(s) deemed “successful” will be included in our 2022 annual bid request for Water and Wastewater Treatment Chemicals. Each vendor wanting to participate in the polymer performance evaluation must first submit the request to each facility per the form provided in the attached RFI documents.

In an effort to promote responsible environmental practices, the package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mail to CCWA_Procurement@ccwa.us.  Vendors will need to provide contact information including email address, and any file size transfer limits to ensure email transmittals can be made.

A hardcopy bid package can also be requested at a cost of $25.

Polymer Performance Evaluation RFI (pdf)

The Clayton County Water Authority will open sealed bids from vendors via a virtual Teams Meeting, at its office located at 1600 Battle Creek Road, Morrow, Georgia 30260, on Tuesday, March 2, 2021 at 2:00 p.m. (local time) for Water and Wastewater Treatment Chemicals, for the period May 1, 2021 to April 30, 2022. Any bids received after the specified time will not be considered.  Please use the following call-in instructions to attend the bid opening meeting:

Join Microsoft Teams Meeting

Toll Number: +1 912-483-5368

Conference ID: 553 822 992 #

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices this bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mail to ccwa_procurement@ccwa.us. Upon award of the bid, all successful bidders (bidders with the lowest responsive responsible bid) will be notified via email of their award. Bidders will need to provide contact information and an email address, and any file size transfer limits to ensure email transmittals can be made.

A hardcopy bid package can also be requested at a cost of $25.

Water and Wastewater Treatment Chemicals RFB (pdf)

Addendum 1 (pdf)

Addendum 2 (pdf)

It is the policy of the Clayton County Water Authority (CCWA) to promote award of agreements and subagreements for goods and/or services to certified minority and women-owned businesses.
General Contractors are encouraged to solicit minority and women-owned businesses whenever there are potential sources. General Contractors are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA) and the Office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of certified minority and women-owned businesses.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available on their website under the tab for “Directories”, then select the link for “UCP Directory-Excel”, or click the link below:

Georgia Department of Transportation Directory Disadvantaged Business Enterprises

Any vendor wanting to do business with the Clayton County Water Authority must first meet the respective risk management requirements as outlined on the documents below.

CCWA Risk Management Requirements Under $50,000 (PDF)
CCWA Risk Management Requirements Over $50,000 (PDF)

Disclaimer: Complying with these risk management requirements by a vendor does not guarantee a purchase for any goods or services.

Purchase Orders are governed by the standard Clayton County Water Authority (CCWA) Terms and Conditions. By receiving and fulfilling the requests and obligations of a Purchase Order, a vendor is agreeing to the CCWA Terms and Conditions and agreeing for the Purchase Order to be governed by said Terms and Conditions. Should the vendor have any questions regarding the standard CCWA Terms and Conditions, please contact CCWA Contracts, Compliance and Risk Management via email at CCWA_Procurement@ccwa.us.

Clayton County Water Authority Purchase Order Terms & Conditions