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Vendor Registry, Bids and Contracting

Vendor Registry

The Clayton County Water Authority is maintaining a registry for vendors who have expressed interest in doing business with our entity. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, Clayton County Water Authority will use this registry as one source of potential vendors. Please note that Clayton County Water Authority cannot guarantee that a vendor will be notified of every solicitation for quotes, bids or proposals.

Click here to register

If you are already registered, please click here to log on.

If you are interested in learning about current or future business opportunities with the Clayton County Water Authority, please call CCWA’s Procurement Department at 770-960-5223.

To view all current solicitation opportunities with CCWA click on the link below.

View Current Solicitation Opportunities

Bids and Contracting

Effective December 31, 2014, bids are advertised in the “LEGAL ADS” of the Clayton News Daily on Wednesdays.

Bid information posted on our website is provided as a public service and is not intended to be a formal advertisement for quotes, bids or proposals. Every attempt is made to ensure the accuracy of the information posted within this website. Questions concerning quotes, bids, and/or proposals should be directed to the Procurement Department via email to CCWA_Procurement@ccwa.us or by calling 770-960-5223.

Bid and proposal submissions must be delivered as requested in the respective procurement documents. Clayton County Water Authority reserves the right to reject any and/or all quotes/bids/proposals, or any part thereof, to re-advertise and to waive technicalities. Bids and/or proposals submitted via email or fax will not be accepted or considered for evaluation.

Annual Contract List

To access the CCWA’s Annual Contract List of $50,000 and over, please click here.

The Clayton County Water Authority will open sealed bids from contractors via a Virtual Teams Meeting on Thursday, February 3, 2022, at 10:00 a.m. (local time) for Water Meter Installations and Service Renewals contract.

Any bids received after the specified time will not be considered.

A Non-Mandatory Pre-Bid Virtual Meeting will be held on Thursday, January 20, 2022, at 10:00 a.m. (local time).

Please use the following call-in instructions to attend the Pre-Bid and Bid Opening meeting:

Join Microsoft Teams Meeting

+1 912-483-5368

Conference ID 719 795 769#

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm or by e-mail to ccwa_procurement@cccwa.us.

RFB

Separate sealed Bids for the construction of CCWA HEADQUARTERS SITE RECONFIGURATION will be received by the Clayton County Water Authority (CCWA) at 1600 Battle Creek Road, Morrow, Georgia 30260 until 2:00 p.m. local time, the 1st day of February 2022, and then at said office opened and read aloud. Any bids received after the specified time will not be considered.

A Mandatory Site Visit is required of all Bidders. Site visits must be scheduled with Engineer, Integrated Science and Engineering, by email lhenderson@intse.com or phone 678-552-2106 no later than January 20, 2022. Site visits will be held during the week of January 17, 2022, excluding Friday and will be scheduled in time blocks such that several prospective bidders can visit the site on the same day to minimize trips and disruptions.  Each Bidder shall be limited to a maximum of 2 visitors during the Site visit.  If a Bidder cannot, for reasons outside of their control, attend during the week if of January 17, 2022, they will need to contact the Engineer directly for other availability. Site visits must be scheduled with the Engineer, and Bids will not be accepted from Bidders who do not schedule and attend a mandatory site visit.

As part of the effort to maintain the health and safety of CCWA personnel – as well as visitors – CCWA has put in place the following procedures, practices and protocols:

A:         Visitor(s) to the site are required to provide and wear their own face mask/covering while entering any structures. Face masks/covering are recommended but not required while outside unless the Visitors are unable to socially distance of at least six (6) feet during the visit.

B:         There should not be a need to enter any facilities; however, if the need arises, the visitor shall complete the COVID-19 Health Assessment via DOCS Health Works. Instructions for completing the COVID-19 Health Assessment will be provide separately, if needed.

Each Bidder should conduct their site visit prior to the Pre-Bid Conference Call if possible, which will be held on January 18, 2022, at 2:00 p.m. Attendance at the pre-bid conference is encouraged but not required.

Due to the ongoing concerns with the COVID-19 pandemic, the CCWA has decided to host the bid opening and the pre-bid conference as Teams meetings.

To join the pre-bid conference call on January 18, 2022, at 2:00 p.m., use the Microsoft Teams link or below call-in number:

Join Pre-Bid Microsoft Teams Meeting, Click Here , or

Phone number: 678-552-2106, Conference Extension: 9000

To join the bid opening conference call on February 1, 2022, at 2:00 p.m., use the Microsoft Teams link or below call-in number:

Join Bid Opening Microsoft Teams Meeting, Click Here , or

Phone number: 678-552-2106, Conference Extension: 9000

Any questions that are asked at the Site Visit or Pre-Bid Conference must be submitted in written format via email to (lhenderson@intse.com) no later than January 20, 2022, at 2:00 p.m.  The last addendum will be issued no later than January 25, 2022, at 2:00 p.m.

The Project includes, but is not limited to, the following:

  • Coordination and permitting with GDOT contractor (CW Matthews) on the current project under construction (Battle Creek Road Re-alignment), all work must be coordinated with this project using GDOT standard procedures.
  • Reconfiguration of the visitor parking lot and drive including drop off lane for conference room, install pervious paver parking spaces, ADA Handicap spaces and ramp with handrails, and retaining walls less than 5 feet tall.
  • Enlarging the existing storm water management facility located between the employee parking and the secure storage yard and enhancing existing swales along employee parking to provide water quality and detention for the CCWA campus.
  • Installing/relocating black chain link boundary fence, installing swing gates/slide gates at employee entrances including lower storage yard drive entrance and at the internal secured storage yard entrances. This item includes the necessary electric components to ensure secure entry for:
    1. Employee parking – 2 swing gates, card entry, auto exit detection.
    2. Lower storage yard – 1 swing gate, card entry, auto exit detection.
    3. Secure storage yard – 1 sliding gate, 1 swing gate, card entry, auto exit detection
    4. Provide all necessary components and ensure all components are compatible with existing security software system.
  • Provide a service line for dewatering container with a water proof quick connect.
  • Replace the existing storm outfall line with 42-inch RCP and tie into new lined swale associated with the Battle Creek Road Realignment project currently under construction.
  • Mill, pave, and stripe employee parking, add landscape islands and striping per plans
  • Relocate and install internal security light poles.
  • Other items as detailed in the Construction Plans, Details and Specifications prepared by Integrated Science and Engineering.

 

The Bidding Documents, consisting of Advertisement for Competitive Sealed Bid, Instructions to Bidders, Bid Form, Bid Bond, Construction Contract, Performance Bond, Payment Bond, General and Supplementary Conditions, Specifications, Drawings, and Addenda may also be examined at the main offices of the Owner at 1600 Battle Creek Road, Morrow, Georgia 30260.

Copies of Bidding Documents are available at www.intse.com upon payment of $25.00, nonrefundable, for download and printing access. All Bidders are required to purchase a set of the Bidding Documents. All payments will be made via check or money order. No partial sets will be sold. Hard copies of Bidding Documents are the responsibility of the Bidders.

By purchasing the Bidding Documents, purchaser agrees to allow company information (company name, address, phone and email) to be published as a “plan holder”. The Owner is not obligated to consider a Bid if Bidder is not on record with ISE as having received a complete set of Bidding Documents from ISE.

Each Bid must be submitted on the prescribed Bid Form and accompanied by Bid Security as prescribed in the Instructions to Bidders, payable to the Owner in an amount not less than 5 percent of the Bid Amount, and a letter from a surety company stating they are licensed to conduct business in the State of Georgia. Failure to supply the bond or to sign the bid document will be grounds for rejection.

In order to perform public work, the Bidder and any Subcontractors that would be involved in the underground work or confined space entry shall hold a Utility Contractor’s License in Georgia at the time the Bid is made. Bidding firms must include the Utility License Contractor Number(s) on the outside of the envelope submitted with the bid. All firms must be licensed in Georgia and have a registered agent in Georgia.

All questions related to the Project shall be submitted by email no later than 2:00 p.m., local time, on Thursday, January 20, 2022 to Lisa Henderson at lhenderson@intse.com. Questions, if answered, will be addressed by Addenda to the Contract Documents via the Georgia Procurement Website. Receipt of any Addenda or amendment to this Advertisement for Bids shall be acknowledged, in writing, and shall be submitted with the Bid.

Owner shall make an award, if an award is made, to the lowest responsible responsive Bidder.

The successful Bidder will be required to furnish the additional Bonds and Insurance requirements prescribed in the Contract Documents. Owner’s right is reserved to reject all Bids or any Bid not conforming to the intent and purpose of the Bidding Documents.

CCWA HQ Site Reconfiguration – RFB documents (pdf)

CCWA HQ Site Reconfiguration – Addendum No. 1

The Clayton County Water Authority will open sealed bids from licensed contractors via a Virtual Teams Meeting on Thursday, January 27, 2022, at 2:00 p.m. (local time) for the Flint River Outfall Replacement – Phase 4 project. Any bids received after the specified time will not be considered.

A non-mandatory Pre-Bid virtual Teams Meeting followed by non-mandatory Site Visits will be held on Wednesday, January 12, 2022, at 2:00 p.m. (local time). The Site Visits will be held at the following locations:

Staging Area No. 1              (Garden Walk Blvd right-of-way, across the street from 6285 Garden Walk Blvd)

Staging Area No. 2              (Left parking lot at 6234 Garden Walk Blvd)

Staging Area No. 3              (GA Hwy 85 right-of-way, across the street from 5455 W Lees Mill Rd)

Staging Area No. 4              (GA Hwy 85 right-of-way, at 5455 W Lees Mill Rd)

Please use the following call-in instructions to attend the Pre-Bid and Bid Opening meetings:

Join Microsoft Teams Meeting

+1 912-483-5368

Conference ID: 714 018 261#

The Request for Bid documents for Flint River Outfall Replacement – Phase 4 can be obtained by clicking HERE.

CCWA encourages Small Local, Minority and Women-Owned business to participate and respond to this bid request.

In an effort to promote responsible environmental practices a link to the bid package will be provided via email upon request by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mailing CCWA_Procurement@ccwa.us. A hardcopy bid package can also be requested at a cost of $200.00.

ADDENDUM 1 (pdf)

The Clayton County Water Authority will open sealed bids from licensed contractors via a Virtual Teams Meeting on Tuesday, February 1, 2022, at 10:00 a.m. (local time) for: Terry R. Hicks WTP Ceiling Tile Replacement. Any bids received after the specified time will not be considered.

A Non-Mandatory pre-bid virtual Teams meeting will be held on Tuesday, January 11, 2022, at 10:00 a.m. local time. Please use the following call-in instructions to attend the Pre-Bid and the Bid Opening meetings:

Join Microsoft Teams Meeting

Toll number: +1 912-483-5368

Conference ID: 957 648 155 #

A MANDATORY Site Visit will take place on Wednesday, January 12, 2022, at 10:00 a.m. local time at the Terry R. Hicks Water Production Plant, located at 1693 Freeman Rd, Jonesboro, GA 30236. Bids will not be accepted from Bidders who do not attend the Site Visit.

As part of the effort to maintain the health and safety of CCWA’s personnel – as well as visitors – CCWA has put in place the following procedures, practices, and protocols:

A:      Each visitor shall complete the COVID-19 Health Assessment via DOCS Health Works. Download the DOCS Health Works app based on your device by going to the Apple Store or Google Play. DOCS Health Works is also available by internet at:

https://secure.dentrustocs.com/docs/covidscreening/weblogin.

B:      Once the DOCS Health Works app is installed, click the icon to open the program. Complete the fields as follows:

  1. ID is VISITOR.
  2. Location Code is GTW3.
  3. Click Next. Enter your personal email and telephone number.
  4. Create a 4-digit pin. Click Submit.
  5. You are now registered in the system.

C:     Complete the COVID-19 health assessment on the app or website. If everything is within normal parameters, you will receive a QR code for identification (this QR code is good for 24 hours).

D:     When you arrive to the facility, present the QR code to the CCWA staff.

E:      Visitor(s) are required to provide and wear their own face mask/covering while entering any structures. Face masks/covering are recommended but not required while outside unless the Visitors are unable to socially distance of at least six (6) feet during the visit.

F:     Visitor(s) shall practice physical (social) distancing while at the Project site by providing others a personal space of at least six (6) feet during the visit.

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm or by e-mail to CCWA_Procurement@ccwa.us. Bidders will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

Terry R. Hicks WTP Ceiling Tile Replacement – RFB (pdf)

ADDENDUM 1 (pdf)

The Clayton County Water Authority (CCWA) will open sealed bids from experienced licensed contractors via a virtual Teams meeting on Tuesday, February 1, 2022, at 11:00 a.m. local time, for the Shamrock CUB Deck Replacement project. Any bids received after the specified time will not be considered.

A Non-Mandatory pre-bid virtual Teams meeting will be held on Wednesday, January 19, 2022, at 11:00 a.m. local time.

Please use the following call-in instructions to attend the Pre-Bid and the Bid Opening meetings:

Join Microsoft Teams Meeting

Toll number: +1 912-483-5368

Conference ID: 199 086 324#

A MANDATORY Site Visit will take place on Thursday, January 20, 2022, at 11:00 a.m. local time at the Shamrock Community Use Building, located at 2610 Shamrock Rd.,  Jonesboro, GA 30236. Bids will not be accepted from Bidders who do not attend the Site Visit.

As part of the effort to maintain the health and safety of CCWA’s personnel – as well as visitors – CCWA has put in place the following procedures, practices, and protocols:

A:        Each visitor shall complete the COVID-19 Health Assessment via DOCS Health Works. Download the DOCS Health Works app based on your device by going to the Apple Store or Google Play. DOCS Health Works is also available by internet at:

https://secure.dentrustocs.com/docs/covidscreening/weblogin.

B:        Once the DOCS Health Works app is installed, click the icon to open the program. Complete the fields as follows:

  1. ID is VISITOR.
  2. Location Code is GTW3.
  3. Click Next. Enter your personal email and telephone number.
  4. Create a 4-digit pin. Click Submit.
  5. You are now registered in the system.

C:        Complete the COVID-19 health assessment on the app or website. If everything is within normal parameters, you will receive a QR code for identification (this QR code is good for 24 hours).

D:       When you arrive to the facility, present the QR code to the CCWA staff.

E:        Visitor(s) are required to provide and wear their own face mask/covering while entering any structures. Face masks/covering are recommended but not required while outside unless the Visitors are unable to socially distance of at least six (6) feet during the visit.

F:        Visitor(s) shall practice physical (social) distancing while at the Project site by providing others a personal space of at least six (6) feet during the visit.

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm or by e-mail to CCWA_Procurement@ccwa.us. Bidders will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

 

Shamrock CUB Deck Replacement – RFB

It is the policy of the Clayton County Water Authority (CCWA) to promote award of agreements and subagreements for goods and/or services to certified minority and women-owned businesses.
General Contractors are encouraged to solicit minority and women-owned businesses whenever there are potential sources. General Contractors are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA) and the Office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of certified minority and women-owned businesses.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available on their website under the tab for “Directories”, then select the link for “UCP Directory-Excel”, or click the link below:

Georgia Department of Transportation Directory Disadvantaged Business Enterprises

Any vendor wanting to do business with the Clayton County Water Authority must first meet the respective risk management requirements as outlined on the documents below.

CCWA Risk Management Requirements Under $50,000 (PDF)
CCWA Risk Management Requirements Over $50,000 (PDF)

Disclaimer: Complying with these risk management requirements by a vendor does not guarantee a purchase for any goods or services.

Purchase Orders are governed by the standard Clayton County Water Authority (CCWA) Terms and Conditions. By receiving and fulfilling the requests and obligations of a Purchase Order, a vendor is agreeing to the CCWA Terms and Conditions and agreeing for the Purchase Order to be governed by said Terms and Conditions. Should the vendor have any questions regarding the standard CCWA Terms and Conditions, please contact CCWA Contracts, Compliance and Risk Management via email at CCWA_Procurement@ccwa.us.

Clayton County Water Authority Purchase Order Terms & Conditions