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Vendor Registry, Bids and Contracting

Vendor Registry

The Clayton County Water Authority is maintaining a registry for vendors who have expressed interest in doing business with our entity. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, Clayton County Water Authority will use this registry as one source of potential vendors. Please note that Clayton County Water Authority cannot guarantee that a vendor will be notified of every solicitation for quotes, bids or proposals.

Click here to register

If you are already registered, please click here to log on.

If you are interested in learning about current or future business opportunities with the Clayton County Water Authority, please call CCWA’s Procurement Department at 770-960-5223.

To view all current solicitation opportunities with CCWA click on the link below.

View Current Solicitation Opportunities

Bids and Contracting

Effective December 31, 2014, bids are advertised in the “LEGAL ADS” of the Clayton News Daily on Wednesdays.

Bid information posted on our website is provided as a public service and is not intended to be a formal advertisement for quotes, bids or proposals. Every attempt is made to ensure the accuracy of the information posted within this website. Questions concerning quotes, bids, and/or proposals should be directed to the Procurement Department via email to CCWA_Procurement@ccwa.us or by calling 770-960-5223.

Bid and proposal submissions must be delivered as requested in the respective procurement documents. Clayton County Water Authority reserves the right to reject any and/or all quotes/bids/proposals, or any part thereof, to re-advertise and to waive technicalities. Bids and/or proposals submitted via email or fax will not be accepted or considered for evaluation.

Annual Contract List

To access the CCWA’s Annual Contract List of $50,000 and over, please click here.

Advanced Water Treatment and Capacity Upgrades

Advertisement for Request for Proposals

Proposal Number: 2024-WP-11

Name of Project: Advanced Water Treatment and Capacity Upgrades

Notice is hereby given to prospective proposers that sealed Proposals for the complete design and construction of the Advanced Water Treatment and Capacity Upgrades (the “Project”) will be received by the Clayton County Water Authority (the “Owner”) at 1600 Battle Creek Road, Morrow, Georgia 30260 until 11:00 a.m. local time, the 12th day of April 2024, and then at said office the Proposals will be opened, and the names of the proposers will be read aloud. Any Proposals received after the specified time will not be considered.

The Owner has adopted a competitive award process for evaluation of Proposals for design and construction of the Project, which is to be performed pursuant to a progressive design-build delivery.

 

A mandatory Pre-Proposal Meeting for the Project will be held on Tuesday, February 27, 2024, at 11:00 a.m. local time to discuss the Project. Failure to attend the mandatory Pre-Proposal Meeting shall result in the prospective proposer being disqualified from submitting a Proposal.

 

The Owner has decided to host the Pre-Proposal Meeting and the Proposal opening as virtual meetings via Microsoft Teams. Please use the following call-in instructions to attend the Mandatory Pre-Proposal and Proposal Opening Meetings:

Click here to join the meeting

Or Call in (audio only)

Phone Number: +1 912-483-5368

Phone Conference ID: 956 197 40#

Project site visits will be offered on Monday, March 4 through Friday, March 8, 2024. Prospective proposers who wish to visit the Project site shall register with the Owner via e-mail at CCWA_Procurement@ccwa.us no later than 12:00 p.m., local time, on Wednesday, February 21, 2024. Each Proposer may register for only one site visit and must provide an e-mail contact for receipt of site visit information. On Thursday, February 22, 2024, the Owner will use a random process to assign registered Proposers to available time slots. The Proposer will be advised via their e-mail contact immediately thereafter of their assigned time slot and will receive further instructions. Site visits will last 4 hours. Proposers may use this time to meet with the Owner to discuss the project and visit the sites. Site visits will begin at the Terry R. Hicks Water Production Plant (WPP) site located at 1693 Freeman Road, Jonesboro, Georgia 30226 and will continue to the Hooper WPP and Smith Facilities.

The Owner is planning to construct a new Hicks WPP next to the existing Hicks WPP to increase treatment capacity. To meet and exceed the U.S. Environmental Protection Agency‘s (EPA) regulations for the removal of per- and poly-fluoroalkyl substances (PFAS) planned to be made public in 2024, advanced treatment processes will be added to the Hicks WPP Site and to the Hooper WPP. Existing Smith pumping facilities will be improved to bring additional raw water capacity to the Hicks WPP Site. Owner objectives for the project upgrades are documented in the Project Planning Report within the RFP.

The Project will be funded by Georgia’s Drinking Water State Revolving Loan Fund and Emerging Contaminants Grant through the Georgia Environmental Finance Authority and will be subject to regulations and requirements of the Georgia Environmental Protection Division and the EPA. The Project will also be funded by EPA’s Water Infrastructure and Finance Innovation Act (WIFIA) and subject to regulations and requirements of the EPA.

All prospective proposers who wish to participate in the competitive award process for the Project shall submit their Proposals pursuant to the Owner’s Request for Proposals (RFP). Copies of the RFP may be obtained at CCWA’s Website for download. Hard copies of RFP documents are the responsibility of prospective proposers.

The Owner will keep a list of entities that have been sent a copy of this Advertisement. This list may be obtained by contacting the Owner at CCWA_Procurement@ccwa.us.

Proposals must include all of the information requested in the RFP and must be accompanied by a Bid Bond as prescribed in the RFP. Failure to supply the bond or to sign the Proposal will be grounds for rejection.

To perform public works, the proposer and its subconsultants and subcontractors, prior to award of a design-build agreement, shall hold or obtain such licenses as required by state statutes, and federal and local laws and regulations. All firms must be licensed in Georgia and have a registered agent in Georgia.

All communications, questions, and comments shall be submitted to the Owner by email no later than 11:00 a.m., local time, on Monday, March 11, 2024. All communication should be directed to the Owner at the following e-mail address: CCWA_Procurement@ccwa.us.

 

Questions, if answered, will be addressed by Addenda to the RFP, which will be posted at https://www.ccwa.us/procurement/. Addenda will also be provided via e-mail to prospective proposers who have registered with the Owner as instructed in the RFP. Receipt of any Addenda or amendment to the RFP shall be acknowledged by the proposer using the form provided with the RFP.

Except as expressly provided in, or permitted by, the RFP, from the date of issuance of the RFP until final action of the Owner’s Board of Directors (Board) of approval of contract award, any party, including its employees and agents, submitting a Proposal shall not initiate any communication or discussion concerning the Project, the RFP or the party’s Proposal or any part thereof with any Owner’s employee, agent, or representative of the Owner’s Board. Any violation of this restriction may result in the rejection of that party’s Proposal.

 

Owner’s right is reserved to reject all Proposals or any Proposals not conforming to the intent and purpose of the RFP.

Proposal ID No.:  2024-HR-08

The Clayton County Water Authority will open sealed proposals from experienced third-party administrators via a Virtual Teams Meeting on Tuesday, March 12, 2024, at 10:00 a.m. (local time) for Third Party Administrator Services for Workers Compensation Claims. Any proposals received after the specified time will not be considered.

A Non-Mandatory Pre-Proposal Virtual Teams Meeting will be held on Wednesday, February 28, 2024, at 10:00 a.m. (local time).

To attend both the Pre-Proposal and the Proposal Opening Virtual Meetings, please use the following information:

Join Microsoft Teams Meeting

Toll Number: +1 912-483-5368

Conference ID: 606 873 485#

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this proposal request.

In an effort to promote responsible environmental practices the proposal package is available in electronic (Adobe PDF) format and can be requested via e-mail to CCWA_Procurement@ccwa.us. Proposers will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy proposal package can also be requested at a cost of $25.

Request for Proposal documents (pdf)

The Clayton County Water Authority will open sealed bids from experienced contractors via a Virtual Teams Meeting on Tuesday, March 5, 2024, at 2:00 p.m. (local time) for the:

JW Smith Admin Building Roof Replacement project.

Any bids received after the specified time will not be considered.

The Request for Bids Documents can be found by clicking HERE.

A Non-Mandatory Pre-Bid Virtual Teams Meeting will be held on Tuesday, February 20, 2024, at 2:00 p.m. (local time).

Please use the following call-in instructions to attend the Pre-Bid and Bid Opening meetings:

Join Microsoft Teams Meeting

Dial phone number: 1 912-483-5368  

Conference ID: 188 588 038#

 

A Mandatory Site Visit will be held on Tuesday, February 20, 2024, at 3:00 p.m. (local time) at 82 Northbridge Road, Hampton, GA 30228. Late entries will not be accepted. Please note that bids will not be accepted from Bidders who do not attend the Site Visit.

 

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested via e-mail at CCWA_Procurement@ccwa.us. Bidders will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

Addendum No. 1

It is the policy of the Clayton County Water Authority (CCWA) to promote award of agreements and subagreements for goods and/or services to certified minority and women-owned businesses.
General Contractors are encouraged to solicit minority and women-owned businesses whenever there are potential sources. General Contractors are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA) and the Office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of certified minority and women-owned businesses.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available on their website under the tab for “Directories”, then select the link for “UCP Directory-Excel”, or click the link below:

Georgia Department of Transportation Directory Disadvantaged Business Enterprises

Any vendor wanting to do business with the Clayton County Water Authority must first meet the respective risk management requirements as outlined on the documents below.

CCWA Risk Management Requirements Under $50,000 (PDF)
CCWA Risk Management Requirements Over $50,000 (PDF)

Disclaimer: Complying with these risk management requirements by a vendor does not guarantee a purchase for any goods or services.

Purchase Orders are governed by the standard Clayton County Water Authority (CCWA) Terms and Conditions. By receiving and fulfilling the requests and obligations of a Purchase Order, a vendor is agreeing to the CCWA Terms and Conditions and agreeing for the Purchase Order to be governed by said Terms and Conditions. Should the vendor have any questions regarding the standard CCWA Terms and Conditions, please contact CCWA Contracts, Compliance and Risk Management via email at CCWA_Procurement@ccwa.us.

Clayton County Water Authority Purchase Order Terms & Conditions