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Vendor Registry, Bids and Contracting

Vendor Registry

The Clayton County Water Authority is maintaining a registry for vendors who have expressed interest in doing business with our entity. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, Clayton County Water Authority will use this registry as one source of potential vendors. Please note that Clayton County Water Authority cannot guarantee that a vendor will be notified of every solicitation for quotes, bids or proposals.

Click here to register

If you are already registered, please click here to log on.

If you are interested in learning about current or future business opportunities with the Clayton County Water Authority, please call CCWA’s Procurement Department at 770-960-5223.

To view all current solicitation opportunities with CCWA click on the link below.

View Current Solicitation Opportunities

Bids and Contracting

Effective December 31, 2014, bids are advertised in the “LEGAL ADS” of the Clayton News Daily on Wednesdays.

Bid information posted on our website is provided as a public service and is not intended to be a formal advertisement for quotes, bids or proposals. Every attempt is made to ensure the accuracy of the information posted within this website. Questions concerning quotes, bids, and/or proposals should be directed to the Procurement Department via email to CCWA_Procurement@ccwa.us or by calling 770-960-5223.

Bid and proposal submissions must be delivered as requested in the respective procurement documents. Clayton County Water Authority reserves the right to reject any and/or all quotes/bids/proposals, or any part thereof, to re-advertise and to waive technicalities. Bids and/or proposals submitted via email or fax will not be accepted or considered for evaluation.

Annual Contract List

To access the CCWA’s Annual Contract List of $50,000 and over, please click here.

Separate sealed Bids for the construction of W.J. Hooper Water Production Plant (WPP) Standby Power Generator will be received by the Clayton County Water Authority at 1600 Battle Creek Road, Morrow, Georgia 30260 until 2:00 p.m. local time, the 3rd day of December, 2019, and then at said office publicly opened and read aloud. Any bids received after the specified time will not be considered.

A non-mandatory pre-bid conference, immediately followed by a site visit, will be held at the Hooper Water Production Plant (WPP), 70 Oakdale Drive, Stockbridge, Georgia 30281 on November 6, 2019 at 2:00 p.m. local time, to discuss the Project. Bidders are encouraged to attend; however, attendance is not required.

The Work to be performed under this Contract includes, but is not limited to, the following:

  • Standby power engine-generator set with sub-base fuel tank and sound-attenuating, weather-proof enclosure.
  • Pad-mounted transformer for voltage step-up between the generator and the plant distribution voltage, if required by the generator system manufacturer.
  • Medium-voltage switchgear with automated transfer controls enclosed in a pre-fabricated equipment center.
  • Modifications to existing equipment to tie the new generator system into existing systems.
  • Site lighting modifications to accommodate the new equipment.
  • Associated site work and electrical work and providing temporary power to operate all facilities when permanent power must be removed to allow for construction activities.

Additionally, the Contractor shall be responsible for providing design and obtaining all applicable land disturbance, erosion and sedimentation control, and stormwater permits.

The Owner will provide integration of the new facilities into the existing SCADA system as part of a separate contract.

The Bidding Documents, consisting of Advertisement for Competitive Sealed Bid, Instructions to Bidders, Bid Form, Bid Bond, Construction Contract, Performance Bond, Payment Bond, General and Supplementary Conditions, Specifications, Drawings, and Addenda may be examined at the main offices of the Owner at 1600 Battle Creek Road, Morrow, Georgia during the hours of Monday through Friday, 8 am to 5 pm excluding holidays.

Each Bid must be submitted on the prescribed Bid Form and accompanied by Bid Security as prescribed in the Instructions to Bidders, payable to the Owner in an amount not less than 5 percent of the Bid Amount, and a letter from a surety company stating they are licensed to conduct business in the State of Georgia. Failure to supply the bond or to sign the proposal will be grounds for rejection. The successful Bidder will be required to furnish the additional Bonds prescribed in the Contract Documents.

In order to perform public work, the Bidder and its subcontractors, prior to award of Contract, shall hold or obtain such licenses as required by state statutes, and federal and local laws and regulations. All firms must be licensed in Georgia and have a registered agent in Georgia.

For information concerning the proposed Work, contact Nathan Meade (nathan.meade@ccwa.us) no later than November 12, 2019, at 2:00 p.m.

Owner shall make an award, if an award is made, to the lowest responsible and responsive Bidder.

The successful Bidder will be required to furnish the additional Bonds prescribed in the Contract Documents.

Owner’s right is reserved to reject all Bids or any Bid not conforming to the intent and purpose of the Bidding Documents.

To promote responsible environmental practices a link to the bid package will be provided via email upon request by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mailing CCWA_Procurement@ccwa.us. A hardcopy bid package can also be requested at a cost of $200.00 and with 24 hours prior notice.

Bid Documents may be obtained by clicking HERE

Addendum 1 (pdf)

It is the policy of the Clayton County Water Authority (CCWA) to promote award of agreements and subagreements for goods and/or services to certified minority and women-owned businesses.
General Contractors are encouraged to solicit minority and women-owned businesses whenever there are potential sources. General Contractors are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA) and the Office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of certified minority and women-owned businesses.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available on their website under the tab for “Directories”, then select the link for “UCP Directory-Excel”, or click the link below:

Georgia Department of Transportation Directory Disadvantaged Business Enterprises

Any vendor wanting to do business with the Clayton County Water Authority must first meet the respective risk management requirements as outlined on the documents below.

CCWA Risk Management Requirements Under $50,000 (PDF)
CCWA Risk Management Requirements Over $50,000 (PDF)

Disclaimer: Complying with these risk management requirements by a vendor does not guarantee a purchase for any goods or services.

Purchase Orders are governed by the standard Clayton County Water Authority (CCWA) Terms and Conditions. By receiving and fulfilling the requests and obligations of a Purchase Order, a vendor is agreeing to the CCWA Terms and Conditions and agreeing for the Purchase Order to be governed by said Terms and Conditions. Should the vendor have any questions regarding the standard CCWA Terms and Conditions, please contact CCWA Contracts, Compliance and Risk Management via email at CCWA_Procurement@ccwa.us.

Clayton County Water Authority Purchase Order Terms & Conditions