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Vendor Registry, Bids and Contracting

Vendor Registry

The Clayton County Water Authority is maintaining a registry for vendors who have expressed interest in doing business with our entity. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, Clayton County Water Authority will use this registry as one source of potential vendors. Please note that Clayton County Water Authority cannot guarantee that a vendor will be notified of every solicitation for quotes, bids or proposals.

Click here to register

If you are already registered, please click here to log on.

If you are interested in learning about current or future business opportunities with the Clayton County Water Authority, please call CCWA’s Procurement Department at 770-960-5223.

To view all current solicitation opportunities with CCWA click on the link below.

View Current Solicitation Opportunities

Bids and Contracting

Effective December 31, 2014, bids are advertised in the “LEGAL ADS” of the Clayton News Daily on Wednesdays.

Bid information posted on our website is provided as a public service and is not intended to be a formal advertisement for quotes, bids or proposals. Every attempt is made to ensure the accuracy of the information posted within this website. Questions concerning quotes, bids, and/or proposals should be directed to the Procurement Department via email to CCWA_Procurement@ccwa.us or by calling 770-960-5223.

Bid and proposal submissions must be delivered as requested in the respective procurement documents. Clayton County Water Authority reserves the right to reject any and/or all quotes/bids/proposals, or any part thereof, to re-advertise and to waive technicalities. Bids and/or proposals submitted via email or fax will not be accepted or considered for evaluation.

Annual Contract List

To access the CCWA’s Annual Contract List of $50,000 and over, please click here.

The Clayton County Water Authority will open sealed bids from vendors via a Virtual Teams Meeting on Thursday, September 2, 2021 at 2:00 p.m. (local time) for the Annual Contract for Cased Roadway / Railroad Bores. Any bids received after the specified time will not be considered.  .

A Non-Mandatory Pre-Bid virtual Teams Meeting will be held on Thursday, August 19, 2021 at 2:00 p.m. (local time).

Please use the following call-in instructions to attend the Pre-Bid and Bid Opening meeting: 

Join Microsoft Teams Meeting

+1 912-483-5368

Conference ID: 433 522 94#

CCWA encourages Small Local, Minority and Women-Owned business to participate and respond t this bid request.

In an effort to promote responsible environmental practices this bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mail to ccwa_procurement@ccwa.us.  Bidders will need to provide contact information and an email address, and any file size transfer limits to insure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

Annual Contract for Cased Roadway / Railroad Bores – RFB

The Clayton County Water Authority will open sealed bids from vendors via a Virtual Teams Meeting on Thursday, September 9, 2021, at 2:00 p.m. (local time) for the Annual Contract for Fence Installations and Repairs. Any bids received after the specified time will not be considered.

A Non-Mandatory Pre-Bid virtual Teams Meeting will be held on Thursday, August 26, 2021 at 2:00 p.m. (local time).

Please use the following call-in instructions to attend the Pre-Bid and Bid Opening meeting:

Join Microsoft Teams Meeting

+1 912-483-5368

Conference ID: 690 435 934#

CCWA encourages Small Local, Minority and Women-Owned business to participate and respond t this bid request.

In an effort to promote responsible environmental practices this bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mail to ccwa_procurement@ccwa.us. Bidders will need to provide contact information and an email address, and any file size transfer limits to insure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

Annual Contract for Fence Installations and Repairs – RFB

The Clayton County Water Authority will open sealed bids from vendors via a Virtual Teams Meeting on Tuesday, August 31, 2021, at 2:00 p.m. (local time) for the Annual Contract for Fuels. Any bids received after the specified time will not be considered.

A Non-Mandatory Pre-Bid virtual Teams Meeting will be held on Tuesday, August 17, 2021, at 2:00 p.m. (local time).

Please use the following call-in instructions to attend the Pre-Bid and Bid Opening meeting:

Join Microsoft Teams Meeting

+1 912-483-5368

Conference ID: 111 400 873#

CCWA encourages Small Local, Minority and Women-Owned business to participate and respond to this bid request.

In an effort to promote responsible environmental practices this bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mail to ccwa_procurement@ccwa.us. Bidders will need to provide contact information and an email address, and any file size transfer limits to insure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

Annual Contract for Fuels – RFB

This is an invitation to your firm to participate in Polymer Performance Evaluation at our three Water Reclamation Facilities, and one Water Production Facility.  Vendors are encouraged to bring their products to our facilities and run a series of tests to determine which product(s) they would like to run through our performance evaluation process. As always, the polymer product(s) the Clayton County Water Authority (CCWA) is currently running will be the competition.  The test will have two phases and both phases must be completed successfully at the sole discretion of CCWA for approval as a polymer to be used in our system. Testing will run from March 1, 2021 through September 30, 2021. Any and all polymer(s) deemed “successful” will be included in our 2022 annual bid request for Water and Wastewater Treatment Chemicals. Each vendor wanting to participate in the polymer performance evaluation must first submit the request to each facility per the form provided in the attached RFI documents.

In an effort to promote responsible environmental practices, the package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mail to CCWA_Procurement@ccwa.us.  Vendors will need to provide contact information including email address, and any file size transfer limits to ensure email transmittals can be made.

A hardcopy bid package can also be requested at a cost of $25.

Polymer Performance Evaluation RFI (pdf)

ANNUAL CONTRACT FOR JANITORIAL SERVICES

Bid Number 2021-GS-05

BID REJECTION NOTIFICATION

The Clayton County Water Authority’s Board of Directors approved the recommendation to reject all bid responses and to release a Request for Proposal (RFP) instead for the Annual Contract for Janitorial Services.

The upcoming RFP documents will be appropriately posted on this website when available.

Thank you.

The Clayton County Water Authority (CCWA) is planning a project to design and construct improvements to the Biosolids Management Facilities at the W.B. Casey Water Resource Recovery Facility (WRRF). Information regarding the project and the future procurement can be downloaded here: Casey Biosolids Project Description (pdf). The Preliminary Engineering Report, W.B. Casey WRRF Biosolids Management Facilities, November 2020  can be downloaded here: Casey Biosolids PER (pdf).

Ms. Kelly Taylor with CCWA may be contacted by e-mail for additional information – kelly.taylor@ccwa.us.

The Clayton County Water Authority will open sealed bids from licensed contractors via a Virtual Teams Meeting on Thursday, September 9, 2021 at 10:00 a.m. (local time) for:

Annual Contract for HVAC Repair, Service, and

Planned Maintenance for Various Equipment.

Any bids received after the specified time will not be considered.

A Non-Mandatory Pre-Bid Virtual Teams Meeting will be held on Thursday, August 19, 2021 at 10:00 a.m. (local time).

Please use the following call-in instructions to attend the Pre-Bid and Bid Opening meetings:

Join Microsoft Teams Meeting

Dial Phone Number: 912-483-5368

Phone Conference ID: 256 479 219 #

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested via e-mail at CCWA_Procurement@ccwa.us, or by calling 770-960-5223, M-F, 8:00 am – 5:00 pm. Bidders will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

Annual Contract for HVAC Repair, Service, and Planned Maintenance for Various Equipment-RFB

The Clayton County Water Authority will open sealed bids from experienced licensed general contractors on Tuesday, August 31, 2021 at 10:00 a.m. local time at its office located at 1600 Battle Creek Road, Morrow, Georgia 30260, for Huie Foundation Parking Lot Renovations. Any bids received after the specified time will not be considered.  Contractors must hold a General Contractors License and Utility Contractor’s License and any other license(s) required to perform the work. The Utility Contractor’s License may be held by the subcontractor who will be performing all utility work.

A Non-Mandatory pre-bid meeting followed by a non-mandatory site visit will be held at the Natural Treatment Systems Building (NTS) located at 1791 Freeman Road, Jonesboro, Georgia 30236 on Tuesday, August 17, 2021 at 10:00 a.m. local time.

This project will be partially funded with a grant from the U.S. Environmental Protection Agency (“USEPA”). CCWA encourages Disadvantaged Business Enterprises to participate and respond to this proposal request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm or by e-mail to CCWA_Procurement@ccwa.us.  Bidders will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made.  A hardcopy bid package can also be requested at a cost of $25.

Huie Foundation Parking Lot Renovations – RFP (pdf)

This is an invitation to your firm to participate in Polymer Performance Evaluation at our three Water Reclamation Facilities, and one Water Production Facility.  Vendors are encouraged to bring their products to our facilities and run a series of tests to determine which product(s) they would like to run through our performance evaluation process. As always, the polymer product(s) the Clayton County Water Authority (CCWA) is currently running will be the competition.  The test will have two phases and both phases must be completed successfully at the sole discretion of CCWA for approval as a polymer to be used in our system. Testing will run from March 1, 2021 through September 30, 2021. Any and all polymer(s) deemed “successful” will be included in our 2022 annual bid request for Water and Wastewater Treatment Chemicals. Each vendor wanting to participate in the polymer performance evaluation must first submit the request to each facility per the form provided in the attached RFI documents.

In an effort to promote responsible environmental practices, the package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am – 5:00 pm, or by e-mail to CCWA_Procurement@ccwa.us.  Vendors will need to provide contact information including email address, and any file size transfer limits to ensure email transmittals can be made.

A hardcopy bid package can also be requested at a cost of $25.

Polymer Performance Evaluation RFI (pdf)

ANNUAL CONTRACT FOR JANITORIAL SERVICES

Bid Number 2021-GS-05

BID REJECTION NOTIFICATION

The Clayton County Water Authority’s Board of Directors approved the recommendation to reject all bid responses and to release a Request for Proposal (RFP) instead for the Annual Contract for Janitorial Services.

The upcoming RFP documents will be appropriately posted on this website when available.

Thank you.

The Clayton County Water Authority (CCWA) is planning a project to design and construct improvements to the Biosolids Management Facilities at the W.B. Casey Water Resource Recovery Facility (WRRF). Information regarding the project and the future procurement can be downloaded here: Casey Biosolids Project Description (pdf). The Preliminary Engineering Report, W.B. Casey WRRF Biosolids Management Facilities, November 2020  can be downloaded here: Casey Biosolids PER (pdf).

Ms. Kelly Taylor with CCWA may be contacted by e-mail for additional information – kelly.taylor@ccwa.us.

It is the policy of the Clayton County Water Authority (CCWA) to promote award of agreements and subagreements for goods and/or services to certified minority and women-owned businesses.
General Contractors are encouraged to solicit minority and women-owned businesses whenever there are potential sources. General Contractors are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA) and the Office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of certified minority and women-owned businesses.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available on their website under the tab for “Directories”, then select the link for “UCP Directory-Excel”, or click the link below:

Georgia Department of Transportation Directory Disadvantaged Business Enterprises

Any vendor wanting to do business with the Clayton County Water Authority must first meet the respective risk management requirements as outlined on the documents below.

CCWA Risk Management Requirements Under $50,000 (PDF)
CCWA Risk Management Requirements Over $50,000 (PDF)

Disclaimer: Complying with these risk management requirements by a vendor does not guarantee a purchase for any goods or services.

Purchase Orders are governed by the standard Clayton County Water Authority (CCWA) Terms and Conditions. By receiving and fulfilling the requests and obligations of a Purchase Order, a vendor is agreeing to the CCWA Terms and Conditions and agreeing for the Purchase Order to be governed by said Terms and Conditions. Should the vendor have any questions regarding the standard CCWA Terms and Conditions, please contact CCWA Contracts, Compliance and Risk Management via email at CCWA_Procurement@ccwa.us.

Clayton County Water Authority Purchase Order Terms & Conditions