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Vendor Registry, Bids and Contracting

Vendor Registry

The Clayton County Water Authority is maintaining a registry for vendors who have expressed interest in doing business with our entity. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, Clayton County Water Authority will use this registry as one source of potential vendors. Please note that Clayton County Water Authority cannot guarantee that a vendor will be notified of every solicitation for quotes, bids or proposals.

Click here to register

If you are already registered, please click here to log on.

If you are interested in learning about current or future business opportunities with the Clayton County Water Authority, please call CCWA’s Procurement Department at 770-960-5223.

To view all current solicitation opportunities with CCWA click on the link below.

View Current Solicitation Opportunities

Bids and Contracting

Effective December 31, 2014, bids are advertised in the “LEGAL ADS” of the Clayton News Daily on Wednesdays.

Bid information posted on our website is provided as a public service and is not intended to be a formal advertisement for quotes, bids or proposals. Every attempt is made to ensure the accuracy of the information posted within this website. Questions concerning quotes, bids, and/or proposals should be directed to the Procurement Department via email to CCWA_Procurement@ccwa.us or by calling 770-960-5223.

Bid and proposal submissions must be delivered as requested in the respective procurement documents. Clayton County Water Authority reserves the right to reject any and/or all quotes/bids/proposals, or any part thereof, to re-advertise and to waive technicalities. Bids and/or proposals submitted via email or fax will not be accepted or considered for evaluation.

Annual Contract List

To access the CCWA’s Annual Contract List of $50,000 and over, please click here.

JDE EOne Managed Services

Proposal ID Number:  2019-IT-07

Proposal Opening:  Tuesday, June 18, 2019 at 3:00 pm EST

Pre-Proposal Conference Call:  Wednesday, May 29, 2019 at 3:00 pm EST

The Clayton County Water Authority will open sealed proposals on Tuesday, June 18, 2019 at 3:00 p.m. (local time) at its office 1600 Battle Creek Road, Morrow, Georgia 30260, for JDE EOne Managed Services. Any proposals received after the specified time will not be considered.

A Non-Mandatory Pre-Proposal Conference Call will be held on Wednesday, May 29, 2019 at 3:00 p.m. (local time). Vendors interested in participating in the conference call meeting should email our Procurement Department at ccwa_procurement@ccwa.us no later than Wednesday, May 29, 2019 by 12:00 p.m. (local time). The email needs to include the participant’s phone number and CCWA will provide call in instructions.

In an effort to promote responsible environmental practices the proposal package is available in electronic (Adobe PDF) format and can be requested by e-mail to CCWA_Procurement@ccwa.us. Or calling 770-960-5223, M-F, 8:00 a.m. – 5:00 p.m. Proposers will need to provide contact information and an email address and any file size transfer limits to insure email transmittals can be made. A hardcopy proposal package can also be requested at a cost of $25.

JDE EOne Managed Services (pdf).

Addendum 1

Bid ID Number: 2019-DC-08

Bid Opening: Tuesday, July 2, 2019 at 2:00 pm EST

Non-Mandatory Pre-Bid Meeting: Tuesday, June 18, 2019 at 2:00 pm EST

 

This is an invitation to your firm to submit a sealed bid for Asphalt Patching Work for the Clayton County Water Authority (CCWA) for the time period of September 1, 2019 to August 31, 2020.

The CCWA reserves the right to award a primary contractor, as well as back-up contractor(s) to ensure that our requests under this annual contract can be performed as needed.

The work to be performed under this contract will be determined and assigned by CCWA on an “as-needed”, “when-needed” basis and will be issued in the form of a Project Work Order. A Project Work Order may include a single work item or may include a number of work items.

CCWA does not guarantee any minimum or maximum work quantities under this contract, and reserves the right to bid any similar type work of this contract as a separate procurement at its sole discretion. CCWA anticipates that the annual value of work completed through this contract will be in the range of $500,000 to $750,000.

The initial term of this contract will be for twelve (12) months. The contract may be extended for a second and third 12-month period by mutual written consent by both parties with no changes in terms, conditions and bid prices.

Bidders may submit questions regarding this Request for Bid prior to the bid opening. To be considered, all questions must be submitted via email to CCWA_Procurement@ccwa.us no later than by 2:00 p.m. local time on Thursday, June 20, 2019. Any and all responses to bidders’ questions will be issued in the form of an addendum by email. All addenda issued shall become part of the bid documents.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by  e-mailing CCWA_Procurement@ccwa.us or by calling 770-960-5223, M-F, 8:00 am – 5:00 pm.  A hardcopy bid package can also be requested at a cost of $25.00.

Asphalt Patching Work – RFB

Proposal ID Number:  2019-IT-09

Proposal Opening:  Tuesday, July 30, 2019 at 10:00 a.m. EST

Pre-Proposal Conference Call: Thursday, July 11, 2019 at 10:00 a.m. EST

 

The Clayton County Water Authority will open sealed proposals on Tuesday, July 30, 2019 at 10:00 a.m. (local time) at its office 1600 Battle Creek Road, Morrow, Georgia 30260, for IT Infrastructure Support and Managed Services. Any proposals received after the specified time will not be considered.

A Non-Mandatory Pre-Proposal Conference Call will be held on Thursday, July 11, 2019 at 10:00 a.m. (local time). Vendors interested in participating in the conference call meeting should email our Procurement Department at ccwa_procurement@ccwa.us no later than Wednesday, July 10, 2019 by 4:00 p.m. (local time). The email needs to include the participant’s phone number and CCWA will provide call in instructions.

In an effort to promote responsible environmental practices the proposal package is available in electronic (Adobe PDF) format and can be requested by e-mail to CCWA_Procurement@ccwa.us or by calling 770-960-5223, M-F, 8:00 a.m. – 5:00 p.m. Proposers will need to provide contact information, an email address and any file size transfer limits to insure email transmittals can be made. A hardcopy proposal package can also be requested at a cost of $25.

IT Infrastructure Support and Managed Services – RFP (pdf)

Proposal ID Number:   2019-EXE-12

Proposal Opening Date:  Thursday, July 18, 2019 at 2:00 p.m. local time

Non-Mandatory Pre-Proposal Meeting: Tuesday, June 25, 2019 at 2:00 p.m. local time.

The Clayton County Water Authority will open sealed proposals on Thursday, July 18, 2019 at 2:00 p.m. (local time) at its offices located at 1600 Battle Creek Road, Morrow, Georgia 30260, for Huie Foundation Fundraiser Consultant. Any proposals received after the specified time will not be considered.

A non-mandatory Pre-Proposal Meeting will be held on Tuesday, June 25, 2019 at 2:00 p.m. (local time) at 1600 Battle Creek Road, Morrow, Georgia 30260.  CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this proposal request.

In an effort to promote responsible environmental practices the proposal package is available in electronic (Adobe PDF) format and can be requested by e-mail to CCWA_Procurement@ccwa.us or by calling 770-960-5223, M-F, 8:00 am – 5:00 pm. Proposers will need to provide contact information, an email address and any file size transfer limits to insure email transmittals can be made. A hardcopy proposal package can also be requested at a cost of $25.

Huie Foundation Fundraiser Consultant RFP (pdf)

It is the policy of the Clayton County Water Authority (CCWA) to promote award of agreements and subagreements for goods and/or services to certified minority and women-owned businesses.
General Contractors are encouraged to solicit minority and women-owned businesses whenever there are potential sources. General Contractors are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA) and the Office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of certified minority and women-owned businesses.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available on their website under the tab for “Directories”, then select the link for “UCP Directory-Excel”, or click the link below:

Georgia Department of Transportation Directory Disadvantaged Business Enterprises

Any vendor wanting to do business with the Clayton County Water Authority must first meet the respective risk management requirements as outlined on the documents below.

CCWA Risk Management Requirements Under $50,000 (PDF)
CCWA Risk Management Requirements Over $50,000 (PDF)

Disclaimer: Complying with these risk management requirements by a vendor does not guarantee a purchase for any goods or services.

Purchase Orders are governed by the standard Clayton County Water Authority (CCWA) Terms and Conditions. By receiving and fulfilling the requests and obligations of a Purchase Order, a vendor is agreeing to the CCWA Terms and Conditions and agreeing for the Purchase Order to be governed by said Terms and Conditions. Should the vendor have any questions regarding the standard CCWA Terms and Conditions, please contact CCWA Contracts, Compliance and Risk Management via email at CCWA_Procurement@ccwa.us.

Clayton County Water Authority Purchase Order Terms & Conditions